view cart View Cart

Home » Minutes of meetings »Articles on minutes of meetings » Sample Minutes of Meetings
  

Details about the book on taking minutes of meetings

Checklist for Preparing for Meetings, Writing Agendas and Taking Minutes

Sample Minutes of Meetings

By Heather Baker

Below are two different designs I would recommend for example minutes, one for an ad hoc (an informal meeting, see the list of meeting definitions) and one for a more formal meeting where there was an agenda. In both cases the style allows the reader to very quickly find the headlines for the main items discussed and they are brief with lots of space to allow ease of reading. Please do download a free copy of these sample minutes of meetings.

Buy the book, only $14.99
Buy the PDF book only $9.99

Sample minutes from a brief informal meeting:

From: The Manager
Sent: 29 July 20XX 12:16
To: All staff
Subject: NEW IT SYSTEM

Further to our meeting this morning, please find below a summary of the points we agreed.

1. Information session
Clients will be informed of the changes in an email to be sent by Erin Smith.

2. Training
Training will be held on 13 August and 14 August – 10 people to attend each session.

 

The second example of a meeting minutes sample is from a more formal meeting where there would have been an agenda. All the headings were in the same order as the agenda. To keep the layout crisp the minutes are laid out using a table with the borders not showing.

TEACHING COLLEGE MINUTES
Minutes of the Health and Safety Committee Meeting held in room G104 at 4pm on 9th July 20XX.

PRESENT
Erin Smith, Health & Safety Officer (Chairperson) (ES)
Ian Jones, Administration Officer (IJ)
Aarlif Hussain, Staff Welfare Co-ordinator (AH)
Bradley Pitt, Department Representative (BP)
George Coney, Estates Manager (GC)

IN ATTENDANCE
Jo Smith (Secretary) (JS)


    ACTION

1. APOLOGIES FOR ABSENCE
Apologies were received from Brian Jones and Angela Green.

 

    

2. MINUTES OF PREVIOUS MEETING
The minutes of the previous meeting were taken as read, agreed as a true and correct record and signed by the Chairperson.

 

    

3. MATTERS ARISING
George Coney reported that the recent fire drills had been successful and all the issues raised last time had been resolved.

 

    

4. NEW BUILDING REGULATIONS
These were effective from 1 October 20XX. Members agreed that all staff must be informed of the implications.
A copy of the surveyor’s letter was circulated and will be discussed in a meeting to be arranged for next week.

 

  

 

ES, 14/7/XX

5. PLANNED IT UPDATES
It was proposed that these would be undertaken by Ace Technology during October and November to minimise disruption to operations. George Coney will meet with Ace next week to discuss plans.

 

  


GC, 15/7/XX

6. ANY OTHER BUSINESS
Aarlif Hussain raised the issue of bank holidays and has asked members to give him their thoughts at the next meeting.

 

  

All

7. DATE AND TIME OF NEXT MEETING
It was agreed that the next meeting should be held at 4pm on 10 October 20XX.

 

    

 

Signed …………………………….... (Chairperson)

  
Date…………………

 

Examples of minutes:

There are lots of examples of minutes on the internet. Here are a couple of different styles for you to look at. They are not necessarily perfect but they can give you ideas for different styles.
Exercise: Have a look at the following minutes, what do you like about them?
What could be improved?
http://www.fsa.gov.uk/Pages/Library/corporate/Board/index.shtml
http://www.south-norfolk.gov.uk/democracy/default.aspx?id=264.xml (brown ones with m on for minutes, reddish brown with a for agenda)
http://www.council.bham.ac.uk/meetings/

 

By Heather Baker

About Heather Baker
Details about the book on taking minutes of meetings
Resource page for the book, including the workbook and links for example minutes
Preview inside the book
Praise for the how to take minutes of meetings training

 

Subscribe to our monthly ezine and get a free printable
booklet on mindmapping!
Name
Email

Privacy policy: we promise not to share your contact details with anybody else.
We are a UK based company that is registered under the data protection act of 1998.
You can cancel your subscription at any time.
minutes of meetings preview

Buy minutes of meetings book from Amazon.co.uk

Buy minutes of meetings book from Amazon.com

Or get it TODAY
PDF printable ebook
Only $9.99.
(approx. £6.50 or € 7.50)

add to cart Add To Cart  

 

 

To contact us please email support@uolearn.com

wordlpay image mastercard image visa card image Visa debit
Worldpay payments are in US dollars

paypal image

Refund guarantee - if you're not satisfied with the product you've bought please email with the following information: Name, email address, date of purchase, product purchased and reason for refund and we'll arrange a 100% refund for you.

Payment security: To ensure that your payment is secure we pay for a premium service by 1shoppingcart.com to use their secure services. We accept 2 types of payment, credit cards via Worldpay, a part of the Royal Bank of Scotland, and PayPal. To pay by PayPal choose the tab at the checkout.

Privacy policy - we are registered with the UK data protection act (reg number Z1309564) and will not share your details with anybody else.

Universe of Learning is a UK registered limited company (6485477).

 
 
Valid XHTML 1.0 Transitional Valid CSS!
 

© Universe of Learning Ltd 2009, no part of this website may be copied without permission.

www.Uolearn.com